Volume Trade Discounts (VTDs) allow Brightflag to verify that a vendor has applied the correct agreed discount to their invoice.
Brightflag does not apply the discount. It verifies it.
Step 1: Open the Vendor
Go to Menu → Vendors → Vendor Management
Search for the vendor
Click the %VDs button next to the vendor’s name
Step 2: Add a New Volume Discount
Click + Add Volume Discount
You must configure the following:
Setting | What It Means |
Date Range | The period the discount applies to |
Date to Track | Choose whether validation is based on Invoice Date or Billing End Date. If you switch to Billing End Date, this cannot be changed back unless all VTDs for that vendor are deleted. |
Calculation Type | The Calculation Type determines which invoice amounts are used to calculate total spend for the discount band. For example: If the discount is 10% for spend between $1M and $2M, the Calculation Type determines what counts toward reaching that $1M threshold. Because each option includes different amounts, the vendor may reach the $1M threshold sooner or later depending on which Calculation Type is selected. |
Currency | Currency used for validation |
Calculation Type | What It Uses to Determine the Discount Band | What Is Included | What Is Excluded |
Fees Minus Discount | Total net fees across all invoices in the date range | Fees only | Expenses, taxes |
Gross Total Minus Adjustments | Gross total after adjustments across all invoices in the date range | Adjusted total | Expenses, taxes, adjustments |
Gross Total Minus Tax | Total gross invoice amount before tax across all invoices in the date range | Gross total | Taxes |
Click Save once these settings are complete.
Step 3: Add Discount Bands
Click Add Band, then enter:
The spend threshold (the upper limit for that band)
The discount percentage
Click Save.
After saving, the next band will automatically appear starting from the previous threshold.
Repeat the process by clicking Add Band again until all spend tiers are added.
⚠️ Important: The maximum numeric threshold limit is $999,999,998. If you enter a value above this amount, the page will not save correctly.
Step 4: Add Additional Date Ranges (Optional)
If you need to configure a new contract period:
Add a new VTD with a new date range
Do not delete historical VTDs, as this may affect past invoice validations
Access
Role | Can Add VTDs |
Admin User | ✅ Yes |
Overview User | ❌ No |
Department Overview User | ❌ No |
Ordinary User | ❌ No |