Invoice statuses show where an invoice is in the review and payment process and whether you need to take action.
Where to Find the Status
You can see the invoice status:
On the Invoice Analysis screen (top-left, next to the Matter name)
Invoice Statuses Explained
Status | What It Means | Action Needed? |
Pending | Waiting to be reviewed. | ✅ Yes – Review and approve or reject. |
Approved | Review is complete and the invoice is ready for payment. | ❌ No. |
Rejected | The invoice will not be paid. | ✅ Vendor can revise and resubmit. |
Sent to AP | The invoice has been sent to Accounts Payable (if enabled). | ❌ No. |
Paid | The invoice has been marked as paid (if payment tracking is enabled). | ❌ No. |
On-Hold | The invoice cannot be reviewed yet. | ⏳ No – wait until it becomes available. |
Awaiting Details | Required information is missing. | ✅ Yes – Add the missing details. |
Last Status Change
The Last Status Change field shows the date the invoice last moved to a new status.
To view it:
Go to Menu → Invoices
Check the Last Status Change column