Invoice processing time depends on the format submitted.
LEDES Invoices
LEDES invoices are structured data files.
They are typically available for review shortly after submission.
PDF Invoices
PDF invoices are available for review shortly after submission by the vendor, once Brightflag AI has fully processed the invoice.
What Happens During Processing?
PDF invoices must go through an automated analysis phase before they can enter the approval workflow.
During this time, Brightflag AI:
Extracts invoice data from the document
Verifies required fields
Validates calculations
Applies your organization’s billing rules
Identifies potential flags or adjustments
This ensures the invoice is accurate and compliant before reviewers see it.
Can Processing Be Expedited?
To avoid delays, vendors should submit invoices well in advance of internal approval deadlines.
If you would like faster processing overall, consider using LEDES format instead of PDF. Contact your Customer Success Manager for more information.
Invoice processing cannot be manually expedited.
If there is an exceptional circumstance, please reach out to Brightflag Support for assistance.