Brightflag’s PDF Check Tool ensures the accuracy of invoice data by validating it against the submitted PDF and flagging discrepancies, such as incorrect invoice numbers or fee details. While the tool supports PDFs, pairing it with LEDES submissions enhances efficiency and ensures optimal data integrity.
What Does It Check?
The PDF Check Tool applies to:
- All PDF invoices, including PDFs attached to LEDES invoices.
The following fields can be configured for validation:
- Invoice Number
- PO Number
- Entity
- Matter Reference
- Gross Total
- Net Fees Total
How Does It Work?
-
Text Scanning:
The system scans the text of all PDFs uploaded, capturing details such as position and size on the page. -
Data Matching:
The extracted data is compared to the information entered into Brightflag.
How Can the PDF Check Tool Lead to Savings?
Brightflag flags issues in submitted invoices with alerts like:
- PDF Validation Error
- Invoice Previously Received
- Duplicate Invoice Submitted
Benefits:
- Saves time and increases efficiency by detecting errors early.
- Prevents duplication of spend.
- Ensures reporting integrity by maintaining accurate records.
FAQs
How does it work with a LEDES Submission?
For LEDES submissions, you can require PDFs through customer settings. The PDF Check Tool will validate the totals in the PDF against the LEDES data, flagging any discrepancies.
How Do I Enable It?
Speak to your dedicated Customer Success Manager about enabling Brightflag's PDF Check Tool and configuring it to optimize LEDES submissions.