Resubmitting LEDES Invoices: for Vendors

This article is for vendors and law firms.

This article covers:

  • LEDES Invoice Resubmission

If an invoice has been rejected, you can resubmit a revised draft once the appropriate amendments have been made.

Invoices cannot be resubmitted unless the original draft was rejected.

Find out more about invoice rejection reasons. 

For steps on resubmitting a PDF invoice, click here: Resubmitting PDF Invoices: for Vendors

Important information before resubmitting your LEDES invoice

  • Review your client's comments on the rejected invoice or the reason for rejection in the email. These should direct you to what needs to be amended.

  • Do not change the invoice number unless you are creating a new invoice from the feedback from the original.

  • You may need to make a slight edit to the end of the file name to signal to the system the file is not the same file that was already submitted. 

  • E.g. original invoice file name: 12345.txt; revised draft file name: 12345A.txt

LEDES resubmission steps:

  1. Navigate to Menu > Invoices > Upload LEDES
  2. Upload your LEDES invoice by selecting 'Choose files' after which select 'Submit Invoice.'

  3. If you run into any errors, for example, 'the uploaded file has previously been uploaded,' you may need to make a slight edit to the end of the file name. View the guidance on preparing your revised draft above.
  4. E.g. original invoice file name: 12345.txt; revised draft file name: 12345A.txt * This is the LEDES file name, do not change the invoice number in the LEDES file for resubmission.

  5. Duplicate invoices will not be accepted unless the invoice is a revised draft.

  6. After you have uploaded the invoice, click the red link button, where you'll be prompted to select the invoice number of the original draft.Screen_Shot_2021-07-07_at_12.54.53_PM.png

  7. Use the drop-down menu to pick the original invoice number, and click 'Set Invoice Detail' to save your selection. Screenshot_2022-12-08_at_10.54.19.png

  8. If an invoice is submitted as a new draft and not linked to the old draft, the invoice will be subject to rejection.

  9. Once this is complete, you will be able to confirm and fully submit the invoice.

  10. Please note, you need to select Confirm and Fully Submit invoices to submit your invoice successfully.

 

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