Brightflag accepts LEDES files in formats 98B and 98BI. For more info on these files, please refer to https://ledes.org/.
Depending on your client's requirements, a PDF copy of the invoice may be mandatory for submission with your LEDES file.
Please note: In order for the timekeeper rate check to be correctly performed on your invoice, both the timekeeper name and timekeeper ID in the LEDES file must exactly match what has been approved in Brightflag. For example, do not include additional initials in the timekeeper's name. If there is not an exact match, Brightflag will flag the timekeeper as a different person and your invoice may be rejected.
To upload a LEDES file:
Step 1
Navigate to Menu > Invoices >Upload LEDES
Step 2
Select the LEDES Format of 98B or 98BI.
Please note: some clients only accept LEDES 98BI files. If this is the case the 98B option will not be available.
Step 3
Click Choose Files to attach the LEDES invoice. (For LEDES Invoices with capped fee rate cards, please see the following help article: Uploading a LEDES Invoice with Capped Fees Rate Cards)
Step 4
Click the green Submit Invoice button to go to the next screen. 
Step 5
On the next screen, if your file has any significant issues, you will see an error message(s) in red text. Please address the error(s) and re-upload the file.
If no errors occur, proceed to step 6.
Step 6
Once you submit you'll see the following screen
Step 7
If the matter ID is not included in the LEDES file, you will need to set the Client Contact, Matter, and Currency for each invoice in your LEDES file. You can do this by:
- Clicking on each field and set it one by one
Step 8
Clicking on the tick-box to the left of each relevant invoice and click Set for Selected Invoices at the top of your screen to bulk assign matter details.
Step 9
If your client requires a PDF copy for every LEDES submission, click on the Add Invoice PDF link under the Invoice PDF column.
For detailed instructions, see Attaching a PDF copy to the Invoice at the end of this article.
Step 10
Click Add Attachments to add any expenses receipts where required.
For detailed instructions, see Attaching Attachments at the end of this article.
Step 11
Select a Budget Phase where required. If this option is greyed out, no action is required. If you are unsure of which budget phase to choose, please reach out to your client contact.
Step 12
If there are any errors in your invoice, you can expand the invoice line by clicking on the red 
Errors can be fixed within this page by clicking the green FIX button 
which brings you to a new page.
On the LINES section, click on the edit button on the left-hand side of each line item that has an error. This opens up a pop-up displaying additional fields which can be altered or amended in order to fox the displayed errors.
Click the green Update Edit Line once completed.
Repeat the same for each line item with errors.
Once all line item errors have been completed, click the 
button on the top right side of your screen to continue.
Step 13
If this invoice is a revised draft of a previously submitted invoice that was rejected, click the red Link button 
and select the invoice number of the original draft. Duplicate invoice numbers are not allowed unless it is a revised draft.
Step 14
Finally, select all invoices using the tick-boxes on the left side of the screen and click Submit Selected Invoices in the bottom right corner.
All unconfirmed files will stay on this page until they are confirmed and submitted. You can also delete any files you have decided not to submit.
Important to note, that once you leave this page without making edits, your LEDES invoice will be automatically submitted into Brightflag with no other way to make edits.
Attaching a PDF Copy of the Invoice (Step 9 Continued)
From Step 9 above, follow the below instructions to add a PDF copy to your LEDES Invoice Submission
- Click on the Add Invoice PDF
- You will be presented with the below pop-up
- Enter all details relating to the invoice, Matter, Client Contact & Currency
- Then attach the PDF copy by clicking on 'Choose Invoice PDF'
- Once your PDF has been successfully attached (as per the screenshot below), click the green Set Invoice Details button to save it.
- Once saved, the invoice line will update showing the file name of the attached PDF invoice.
To view the PDF you previously attached, click on the black paper icon which will automatically download a copy to your PC.
Important to note that you cannot delete a PDF copy once it has been attached. Should this be the wrong copy please delete the invoice link and start over.
Adding Attachments to each Invoice (Step 10 continued)
If you are required to add any expense receipts or additional information to support your invoice, you can use the Add Attachments function under the Attachments column.
- Click Add Attachments
- Once you add attachments in the following pop-up window, click on the green Upload Attachment button to save it.
- The following pop-up screen gives you a confirmation that your attachment has been saved successfully. Click Close to return.
- To confirm your attachment has been saved, you will see the attachment count under the Attachments Column
- To delete/amend any attachments, click on the attachment count number under the attachments column
- On the following pop-up screen, you will be presented with an orange delate button should you wish to delete an attachment.
- Once you click that button, your attachment will automatically delete. Click Close to return.
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