Configuring Allocations - Accounting Codes: For Clients

Allocations allow you to split a matter's charges amongst entities, departments, or any type of accounting code. You can divide a matter across multiple accounting codes. You can define the parameters of allocations in matter settings.

To configure Allocation parameters:

1. Navigate to Menu > Admin Settings > Allocations
   
   
2. To mandate allocations on an invoice in order to approve the invoice, toggle on Block final invoice approval if no allocations are set.
    
   • This means that invoices won't be allowed to be approved at the final stage if allocations are not set for the invoice.
     
     
3. Click on Create Allocation in the top right corner of your screen. If it is brand-new to be added. 
   
   
4. Name the allocation e.g. entity code, department code, GL code, etc.
   • The Name will appear on the Accounts Payable Summary PDF.
     
     
5. Define the value Options for each allocation e.g. 1001, 1002, etc.
6. You can deactivate an allocation or allocation value at any point in time.

To update Allocation parameters/Add additional Options 

1.  Navigate to Menu > Admin Settings > Allocations
2.  Click on existing Allocation Name
   
   
3. Click on the green plus icon '+'to add a new option to the existing Allocation.
4. Once you've added the option, remember to click "Save" to save any changes to the options

You can also deactivate an allocation or allocation value at any point in time by unticking the box

Allocations can now be set on a matter.

Allocation entries will then track through into the AP export spreadsheet. They can also be included in reporting.

Where allocation categories do not apply to all matters.

If an allocation category does not apply to all matters (for example, project code), you can leave the one allocation category unselected on matters where it doesn't apply.

If you have the setting "Block final invoice approval if no allocations are set" enabled, you should configure a No Project Code allocation option.