Allocations allow you to split a matter's charges amongst entities, departments, or any type of accounting code. You can divide a matter across multiple accounting codes. You can define the parameters of allocations in matter settings.
To configure Allocation parameters:
- Navigate to Menu > Admin Settings > Allocations
- To mandate allocations on an invoice in order to approve the invoice, toggle on Block final invoice approval if no allocations are set.
- This means that invoices won't be allowed to be approved at the final stage if allocations are not set for the invoice.
- This means that invoices won't be allowed to be approved at the final stage if allocations are not set for the invoice.
- Click on Create Allocation in the top right corner of your screen. If it is brand-new to be added.
- Name the allocation e.g. entity code, department code, GL code, etc.
- The Name will appear on the Accounts Payable Summary PDF.
- The Name will appear on the Accounts Payable Summary PDF.
- Define the value Options for each allocation e.g. 1001, 1002, etc.
- You can deactivate an allocation or allocation value at any point in time.
To update Allocation parameters/Add additional Options
- Navigate to Menu > Admin Settings > Allocations
- Click on existing Allocation Name
- Click on the green plus icon '+'to add a new option to the existing Allocation.
- You can deactivate an allocation or allocation value at any point in time.
Allocations can now be set on a matter.
Allocation entries will then track through into the AP export spreadsheet. They can also be included in reporting.
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