Resubmitting Rejected Invoices: for Vendors (Law Firms)

When an invoice is rejected you can resubmit it after the appropriate corrections have been made.

 

To resubmit a PDF Invoice

 

  • Go through the regular process of uploading an invoice

  • Under Is this a resubmitted invoice?, click Yes.

Screen_Shot_2021-07-07_at_12.52.15_PM.png

  • Choose the previously submitted invoice draft from the "Link to Invoice" dropdown to the right.

If the reason the invoice is rejected is that it’s connected to the wrong matter, please reach out to your client to have the invoice attached to the correct matter, once it's attached to the correct matter it can be resubmitted.

 

To resubmit a LEDES Invoice

  • Go through the regular process of uploading an invoice. 
    • You may need to make a slight edit to the end of the file name to signal the system the file is not the same file that was already submitted.
      • E.g. Orignal invoice filename: 12345.txt; resubmitted invoice filename: 12345A.txt
  • After you have uploaded the invoice, click the red link button and select the invoice number of the original draft. If an invoice is submitted as a new draft and not linked to the old draft, the invoice will be subject to rejection.Screen_Shot_2021-07-07_at_12.54.53_PM.png

  • Duplicate invoice numbers are not allowed unless it is a revised draft.

  • Once this is complete you will be able to confirm and fully submit the invoice.

 

Can I Resubmit an Invoice using the same Invoice Number?

No, it is not possible to resubmit an invoice using the same invoice number as the previously rejected invoice. The reason for this is to ensure compliance between the data/information contained within invoices that have been rejected and new invoices that contain all required changes. The addition of this new information requires a new invoice number to ensure your client remains compliant.

 

 

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