Manual AP Batch Export: for Brightflag Customers (Clients)

As an Admin, you can manually Batch Export approved invoices that have not yet been sent to your AP team. This can be useful when invoices need to be batched outside of scheduled batches or if an invoice needs to be expedited for payment.

To create a batch:

1. Navigate to Menu > AP export
   
   
   
   
2. Use the filters or search bar to locate an invoice.
   
   
   
3. Select the invoices by clicking on the tickbox beside the invoice number. 
   
   
4. Click Create Batch on the top right of the screen. 

Please note; Manual batches are not automatically sent to your accounts team. The batch will only be visible in the AP Export section, you may still need to download it and send it to your AP team. 

To download a batch AP export:

1. Navigate to Menu > AP export
   
   
2. Click the Batches For Export tab at the top of the page. 
   
   
   
   
3. The Batches For Export page contains all of your previous batches. Clicking on the arrow beside the batch ID will show you all of the invoices in the batch. If you have created a manual batch it be at the top of the  list
   
   
4. Click Export Batch to download the batch file and Export PDFs to download the PDFs of the containing invoices.