Submitting a Fixed Fee LEDES Invoice (for Vendors and Law Firms)

This article is for vendors and law firms. This is a workaround to facilitate a fixed fee on LEDES files.

When submitting a fixed fee LEDES invoice to Brightflag, use the standard upload instructions and ensure the following file rules apply:

1. Assign the code IF to the field/column EXP/FEE/INV_ADJ_TYPE. This indicates an invoice-level adjustment on fees and, in this case, a flat fee.
2. Set LINE_ITEM_NUMBER_OF_UNITS to 1.
3. Set LINE_ITEM_UNIT_COST to the flat fee amount. This auto-calculates the amount as LINE_ITEM_UNIT_COST multiplied by LINE_ITEM_NUMBER_OF_UNITS.
4. Add a LINE_ITEM_DESCRIPTION referencing that it's a fixed fee item in your LEDES file.

Note: Your narrative lines should include details of the fixed fee. Example: Fixed fee invoice for Month of January $100 

Example:

The following link is for LEDES.org where you can view the requirements for file standards and examples: https://ledes.org/ledes-98bi-format/