Matter Budget Fiscal Year Overrun - Invoice Review Flag

Released March 14th, 2023, Brightflag has launched a new Invoice Review Flag to alert clients when an invoice exceeds a fiscal year budget.

Background Info

• The flag appears when an invoice knocks a fiscal year of a budget over the limit set.
• Based on the client's fiscal year set in Brightflag.
• Based on the client's chosen date type (invoice date or billing period end date)
• This new flag is specific to each vendor, so it only considers the vendor budget and spend from the vendor of the current invoice. 
• This flag uses the client's definition of spend, so vendors who bill to multiple Brightflag clients need to be aware of the fiscal year for each of their clients.
  • The concept of a fiscal year is taken from the customers' definition of a fiscal year.

Setup

• Flag added is called ‘MatterBudgetFiscalYearOverrun’.
• Client Admins can add this new flag using the following steps:
  • Admin Settings > Rules > Manage Rules
  • Scroll to the bottom of the page and select the 'Add New Rule' button
    
  • Under the Flag Name column, search for ‘MatterBudgetFiscalYearOverrun’.
  • If necessary, edit the remaining fields and then select the save icon:
    

How it works

• Every invoice that is submitted after the budget is overrun will trigger this new flag.
• When a vendor uploads an invoice which will then cause an overrun, this new flag will trigger. 
• The flag won't appear if the budget is increased above the overrun amount.
• This flag won't appear when vendors upload an invoice for a matter with no matter budget or vendor budget set.