Depending on your company's settings, the invoice approval method may vary. After you have reviewed an invoice or made any adjustments, you are ready to approve or reject the invoice. You can only approve or reject an invoice when it has reached your review stage.
To approve an invoice:
Find the invoice you are looking for and click on the Invoice Analysis page of that invoice.
On the top right of the screen you will have the option to approve or reject the invoice.
Click Approve.
If you have made an adjustment on the invoice and the Approve button is greyed out, it means your company's settings do not allow you to adjust the invoice fees while approving. If this is the case, you must reject the invoice to request a revised draft from your vendor.
When you click Approve, you will be provided with the option to add an internal comment.
If you are the final approver on the invoice, you may also have the option to add an 'accounts payable' email address depending on your company's settings. If you want to notify the vendor of the approval, tick make sure the "Notify vendor" email box is populated ( This will usually be populated with the email of the person who submitted the invoice).
If you are not the final approver on the invoice, the invoice will be available for the next review stage.
Finally, click Approve or Approve and Next Invoice.
If you click Approve and Next Invoice, you will be taken to the next invoice where your stage is pending review. If there are no invoice stages pending your review you will be taken back to the invoices page.