📢 Key Benefits:
✅ Quickly assess how your organization is managing spend vs. budget
✅ Report on monthly, fiscal year, fiscal quarter, or life-of-matter budgets
✅ Compare actual spend (the sum of approved and pending invoices) against the budgeted amount
✅ Export detailed financial breakdowns for further analysis
📍 Accessing the Report
Navigate to the Reports tab
Go to Reports > Matter Spend vs. Budget in the Brightflag menu.
Select a Budgeting Style & Period
Choose one of the following budget types:
Monthly
Fiscal Year
Fiscal Quarter
Life-of-Matter (Note: This option does not require a period selection).
Set the Reporting Currency
The report defaults to your default reporting currency, but you can change it to:
EUR (€)
USD ($)
GBP (£)
AUD ($)
Choose Matter Status (Optional)
By default, the report includes only open matters.
To include all matters, uncheck the Open Matters Only box.
Run the Report
Click Get Started to generate the report.
📥 Exporting the Report
Once the report is generated, you will see an Export button:
📌 To download the report as an Excel file:
Click Export
The report will be downloaded in XLSX format
📑 Report Fields Breakdown
The exported report includes the following details:
Field Name |
Matter |
Matter Ref. |
Matter Status |
Matter Group |
Matter Category |
Department |
Matter Currency |
Vendor |
Vendor Ref. |
Budget Type |
Period |
Budget in Period |
Spend in Period |
Entity |
Internal Matter Lead |
Variance Amount |
📢 Understanding Budget Periods:
If you select a Fiscal Quarter budget style, monthly budgets are grouped into quarters.
If you select a Fiscal Year budget style, the yearly budget is evenly divided into four quarters.
💡 Frequently Asked Questions
🔄 How is currency conversion applied in the report?
The Matter Spend vs. Budget Report converts budget amounts based on the exchange rate of the current date when you run the report.
📅 Can I compare different budget styles?
Yes! You can generate reports based on different budgeting periods (monthly, quarterly, yearly, or life-of-matter), helping you analyze trends and financial planning strategies.
📤 Can I rerun the report with different filters?
Absolutely! You can adjust the filters and click Get Started again to refresh the data before exporting.
📞 Need Help?
For further assistance, contact your Customer Success Manager.