📢 Key Benefits:
✅ Quickly analyze cost savings from invoice adjustments and rejections
✅ Filter by custom date ranges or pre-set reporting periods
✅ Standardized currency conversion for easier financial reporting
✅ Export the data for further analysis
📍 Accessing the Direct Cost Savings Report
Navigate to the Reports section:
Go to Reports > Direct Cost Savings Report in the Brightflag menu.
Set a Date Range:
Use a custom date range or select from Brightflag’s pre-set reporting periods.
Note: The date range is based on the Invoice Date.
Select a Currency (Optional):
The report will default to your reporting currency, but you can switch to:
EUR (€)
USD ($)
GBP (£)
AUD ($)
Run the Report:
The report will generate the latest invoice data with key savings details.
📥 Exporting the Report
Once the report is generated, click Export to download the report as an Excel (XLSX) file.
📌 To analyze rejected invoices:
Filter the report by Status → "Rejected"
Sort by Savings Amount (High to Low)
Identify invoices with the highest cost savings impact
📊 Understanding Report Results
The exported report includes the following fields:
Field Name | Description |
Status | Current status of the latest invoice version |
First Submission Date | Date the first version of the invoice was submitted |
Current Submission Date | Date the most recent invoice version was submitted |
First Version Amount | Total spend (fees + expenses + taxes - discounts) on the first invoice submission |
Current Version Amount | Total spend on the most recent invoice version |
Approved Amount | Final approved amount after invoice review |
Savings Amount | Difference between the First Version Amount and the Approved Amount |
Rejected Invoices | Total spend on invoices that were rejected without resubmission for over 90 days |
📢 Invoices rejected without resubmission after 90 days are counted as part of total cost savings.
💡 Frequently Asked Questions
📅 What if I need to report on a longer time period?
Ensure you set a broad date range in the filter to capture all invoices related to cost savings.
🔄 How does currency conversion work in this report?
The Direct Cost Savings Report converts all amounts based on the exchange rate of the current date when you generate the report.
📊 How can I analyze rejected invoices?
Export the report and filter Status = Rejected to review savings from invoices that were not resubmitted.
📤 Can I rerun the report with different filters?
Yes! Adjust the filters and click Run Report again to refresh the data before exporting.