This guide explains how vendors interact with POs and what they need to know when submitting invoices.
📌 How Vendors View POs in Brightflag
✔ Vendor-Specific POs – If a PO that has been added to a matter is assigned to a specific vendor, only that vendor can see and use it.
✔ Unassigned POs – If a PO that has been added to a matter is not assigned to any vendor, all vendors associated with the matter can see and use it.
✔ POs & Invoice Submission – When submitting an invoice, vendors must select the appropriate PO from a dropdown list if POs exist for the matter.
✔ If no PO exists for a matter, vendors can submit invoices without a PO.
📌 Important:
- Vendors can see the PO amounts on the Matter page. It is currently not possible to disable this.
🚨 Common PO Visibility Issues
| Issue | Possible Cause |
|---|---|
| Vendor cannot see a PO | - The PO is assigned to a different vendor on the matter. - The PO is inactive. - No POs exist for that matter. |
| Vendor can't select currency when applying a PO | The PO assigned to the matter for the vendor is in a different currency than the invoice. |
📌 PO Requirements for LEDES Invoice Submissions
- If a PO is assigned to a vendor, that vendor must enter the PO when submitting an invoice via LEDES 98BI.
- LEDES 98B invoices do not require a PO, no matter how the matter is set up. However, Brightflag can enforce PO requirements by restricting your account to only accept LEDES 98BI files. If needed, contact your Customer Success Manager (CSM) for more details.
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