What Is AP Email Integration?
AP Email Integration allows Brightflag to send approved invoices to your Accounts Payable (AP) team by email.
When an invoice is fully approved in Brightflag, the system sends an email containing the invoice documents to a designated AP mailbox. The AP team then manually records the invoice in their AP system for payment.
This is the simplest AP integration method and does not require technical setup.
How AP Email Integration Works
- An invoice is approved in Brightflag.
- Brightflag automatically sends an email to the configured AP mailbox.
- The email includes selected invoice documents.
- The AP team manually processes the invoice in their finance or accounting system.
When Organizations Use Email Integration
AP Email Integration is commonly used when:
- The AP team processes invoices manually
- No direct system integration is required
- A quick setup without IT involvement
Many organizations begin with email integration before moving to more automated methods.
How to Configure AP Email Integration
Only Admin users can configure AP Email Integration.
| Step | Action |
|---|---|
| 1 | Go to Menu → Admin Settings → AP Routes |
| 2 | Open or create the AP Route that should send invoices to AP |
| 3 | Click Add Approve Action |
| 4 | Select one of the Send Accounts Approval Email options |
| 5 | Save the route |
Once configured, invoices approved through that AP Route will be emailed automatically.
AP Email Options
When configuring the approval action, you can choose how the email recipient is determined.
| Option | Description |
| Send Accounts Approval Email (Fixed) | Sends the approved invoice to predefined email addresses configured in the AP Route. |
| Send Accounts Approval Email (Manual) | The final approver enters the email recipient when approving the invoice. |
| Send Accounts Approval Email (Matter Lead) | Sends the approved invoice to the Internal Matter Lead (IML). |
The Fixed option is typically the most stable and widely used configuration.