📢 Key Benefits:
âś… Quickly analyze cost savings from invoice adjustments and rejections
âś… Filter by custom date ranges or pre-set reporting periods
âś… Standardized currency conversion for easier financial reporting
âś… Export the data for further analysis
đź“Ť Accessing the Direct Cost Savings Report
-
Navigate to the Reports section:
- Go to Reports > Direct Cost Savings Report in the Brightflag menu.
-
Set a Date Range:
- Use a custom date range or select from Brightflag’s pre-set reporting periods.
- Note: The date range is based on the Invoice Date.
-
Select a Currency (Optional):
- The report will default to your reporting currency, but you can switch to:
- EUR (€)
- USD ($)
- GBP (ÂŁ)
- AUD ($)
- The report will default to your reporting currency, but you can switch to:
-
Run the Report:
- The report will generate the latest invoice data with key savings details.
đź“Ą Exporting the Report
Once the report is generated, click Export to download the report as an Excel (XLSX) file.
đź“Ś To analyze rejected invoices:
- Filter the report by Status → "Rejected"
- Sort by Savings Amount (High to Low)
- Identify invoices with the highest cost savings impact
đź“Š Understanding Report Results
The exported report includes the following fields:
| Field Name | Description |
|---|---|
| Status | Current status of the latest invoice version |
| First Submission Date | Date the first version of the invoice was submitted |
| Current Submission Date | Date the most recent invoice version was submitted |
| First Version Amount | Total spend (fees + expenses + taxes - discounts) on the first invoice submission |
| Current Version Amount | Total spend on the most recent invoice version |
| Approved Amount | Final approved amount after invoice review |
| Savings Amount | Difference between the First Version Amount and the Approved Amount |
| Rejected Invoices | Total spend on invoices that were rejected without resubmission for over 90 days |
📢 Invoices rejected without resubmission after 90 days are counted as part of total cost savings.
đź’ˇ Frequently Asked Questions
đź“… What if I need to report on a longer time period?
Ensure you set a broad date range in the filter to capture all invoices related to cost savings.
🔄 How does currency conversion work in this report?
The Direct Cost Savings Report converts all amounts based on the exchange rate of the current date when you generate the report.
đź“Š How can I analyze rejected invoices?
Export the report and filter Status = Rejected to review savings from invoices that were not resubmitted.
📤 Can I rerun the report with different filters?
Yes! Adjust the filters and click Run Report again to refresh the data before exporting.