Budget Requests in Brightflag allow vendor law firms to submit matter budgets for approval, ensuring effective cost control and spend forecasting.
π’ Key Benefits:
β
Streamline budget submission and approval workflows
β
Enable better financial planning with up-to-date budgets
β
Overwrite outdated budgets with the latest approved requests
π Accessing Budget Requests
Budget Requests are submitted by vendor law firms through the Brightflag Law Firm Portal. Once submitted:
- The Internal Matter Lead (IML) is notified via email.
- Approved budgets replace any existing budgets for that matter.
π Reviewing Budget Requests
There are two ways to review budget requests:
1οΈβ£ Manually β Review and approve/reject budgets one by one.
2οΈβ£ In Bulk β Review multiple budget requests at once.
π For detailed steps, see:
π Types of Budgeting Styles
Brightflag supports multiple ways to set budgets:
β Total Budget β A single budget amount for the entire matter.
β Monthly Budget β Track budgets on a monthly basis.
β Phased Budget β Assign budgets to different phases of a matter.
β Quarterly Budget β Manage budgets for each fiscal quarter.
π’ Do Vendors Receive Reminders?
π« No automatic reminders are sent to vendor law firms regarding pending budget requests. You will need to notify them outside of Brightflag.
π How Vendor Budget Requests Affect Existing Budgets
Vendor budgets can be submitted for each month or fiscal quarter.
π If the matter has a Life-of-Matter or Phased Budget:
β The entire budget will be overwritten to match the vendorβs request.
π If the matter already has a Periodic Budget (Monthly, Fiscal Quarter, Fiscal Year):
β The budget granularity remains the same. Example:
- If the current budget is Fiscal Year, but the vendor submits a monthly request, the format stays Fiscal Year, while the underlying values update.
π‘ Frequently Asked Questions
π Where do matter budgets appear in Brightflag?
You can view all Matter Budgets under Menu > Matters > Matter Budgets.
π§ How do I notify vendors to submit budgets?
Since Brightflag does not send automatic reminders, you must notify vendors externally.
π€ What happens if a budget request is rejected?
The vendor will receive a notification with your rejection reason, allowing them to amend and resubmit.