AP Batch Export allows Brightflag to group approved invoices into a file that can be processed by your Accounts Payable (AP) system.
These batch files are typically used for bulk invoice creation in finance systems.
Supported File Formats
Batch export files can be generated in several formats depending on your AP system.
Format | Description |
CSV | Most common format used for AP processing |
XLSX | Excel format for structured review |
XML | Used for system-to-system data exchange |
DATA | Custom format for specific integrations |
Your AP team should confirm which format your system requires.
What Information Can Be Included
Batch files can contain many invoice and matter fields, including:
Vendor Name |
Entity Name |
Invoice Number |
Invoice Date |
Invoice Due Date |
Currency Code |
Invoice Totals |
Approved Date |
Upload Date |
Review Stage |
Reviewer Email |
Invoice Status |
Department |
Matter Number |
Matter Name |
Matter Category |
Matter Status |
Matter Lead |
User Email |
Billing Start Date |
Billing End Date |
Entity Tax ID |
Entity Address |
Allocations Information |
These fields help the AP system create supplier invoices automatically.
Customizing Batch Export Fields
Brightflag can customize:
Which fields are included
The order of columns
Field names used in the export
To request customization, contact your Brightflag Customer Success Manager (CSM).