How to View the Status of an Invoice on the Invoice Analysis Screen How to View the Status of an Invoice on the Invoice Analysis Screen

How to View the Status of an Invoice on the Invoice Analysis Screen

The invoice status in Brightflag indicates the current stage of approval and what actions, if any, are required.

📌 Where to Find the Invoice Status:

  • The current status of an invoice is displayed in the upper-left area of the Invoice Analysis screen, next to the Matter Name.


🔹 Invoice Statuses in Brightflag

There are seven possible statuses for an invoice:

Status Meaning Action Required?
Pending The invoice is awaiting review. Review & approve/reject.
Approved The invoice has been approved for payment. ❌ No further action required.
Rejected The invoice has been rejected and will not be paid. ✅ Vendor may submit a revised draft.
Sent to AP (If AP Export/API feature is used) The invoice has been approved and sent to Accounts Payable. ❌ No further action required.
Paid The invoice has been confirmed as paid. (This status may not be updated if your company does not track post-payment status in Brightflag.) ❌ No further action required.
On-Hold The invoice has been blocked from review until the accruals review window passes. ❌ Wait for the hold period to expire.
Awaiting Details The invoice is blocked due to missing required information. ✅ Update the required details to move forward.