Late Invoice Submission Flag

The Late Invoice Submission flag identifies invoices that were submitted significantly after the work was completed.

This helps enforce billing timelines and apply discounts for late submissions.

How It Works

The flag compares:

• Invoice Submission Date (when the invoice was uploaded), and
• Billing Period End Date (the end date of the work performed)

If the gap between these dates exceeds your configured threshold, the invoice is flagged.

Configurable Time Ranges

You can define when the flag should trigger based on how late the invoice is submitted.

Available ranges: 

• 30 + days late
• 60+ days late
• 90+ days late
• 120+ days late
• 180+ days late

Your organization can configure one or multiple thresholds.

How Discounts Are Calculated

If enabled, the flag can apply a discount based on the delay.

• The discount is calculated using the Net Fee Total of the invoice
• This ensures the reduction applies only to fees (not expenses or taxes)

Multiple Thresholds

If multiple late submission rules are configured:

• The highest applicable discount will be applied
• Only one flag will appear on the invoice (the most severe one)

Example

• Billing Period End Date: January 1
• Invoice Submission Date: April 15
• Delay: 104 days

If your rules include:

• 60-day threshold → 5% discount
• 90-day threshold → 10% discount

➡️ The 90-day rule applies, and the higher discount is used.