Invoices in Processing improve visibility by allowing you to view PDF and LEDES invoices immediately after they are uploaded by vendors. This transparency allows you to prepare for approval while Brightflag AI completes its analysis.
🔍 What does "In Processing" mean?
When an invoice is uploaded, Brightflag’s AI begins reviewing and analyzing the submission. During this time, invoices are marked as “Pending” with a processing indicator. You can view invoice details, but approval or rejection is not yet possible.
⏱️ How long does Brightflag AI take to analyze an invoice?
Invoices are typically available for review within 24–48 hours, depending on:
The format of the invoice (PDFs may take longer than LEDES files)
The completeness and complexity of the invoice
🟢 In most cases, invoices are processed much sooner.
🔔 You will receive an email notification when the invoice is ready for review.⚠️ Need urgent approval?
We recommend advising vendors to submit invoices in a timely manner to avoid last-minute delays and ensure processing deadlines are met. Brightflag support cannot expidite the invoice processing time.
💡 Key Features
🧾 Invoice Analysis Review Page
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Immediate visibility of basic invoice details after upload.
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Message displayed:
"Brightflag AI is analyzing this invoice. Reviewers will be notified when it's done."
👁️ Invoice Visibility for Clients
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Invoices appear in search results.
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Status remains Pending while in processing.
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Approval/rejection is disabled until analysis is complete.
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Message shown: "Ready for review once analysis completes."
📬 Email Notifications
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Invoices in processing are excluded from:
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Pending Invoices Email
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Quick Review Notifications
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Once analysis completes:
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Invoice moves to Pending state
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It appears in email communications
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📄 Placeholder Fee and Expense Lines (PDF only)
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Brightflag generates placeholder line items during processing.
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These are updated with actual data once analysis finishes.
⚙️ Auto Invoice Processing
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Occurs after invoice processing is complete.
📤 Batch Exporting
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Invoices cannot be batch exported until processing completes.
📊 Reporting Impact
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Invoices in processing are included in pending spend totals.
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No new reporting columns are introduced.
🔎 How to Identify Invoices in Processing
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Appear in the Pending section with a processing indicator.
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Included in Pending invoice count.
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Show “Ready for review once analysis completes” when viewed.
❓ Frequently Asked Questions (FAQ)
Can I approve or reject invoices that are processing?
🚫 No — you must wait until Brightflag AI completes analysis.
How will I know when processing is finished?
📧 You’ll receive an email once the invoice is ready for review.
Will vendors see invoice processing status?
📌 Vendors will see the status “Pending” in their portal.
Does this apply to manually uploaded invoices?
✅ Yes — same rules apply.
Can I search for invoices in processing?
✅ Yes — they appear in search results and can be viewed.
Can vendor users upload more invoices during processing?
✅ Yes — invoice uploads can continue as usual.
Will processing invoices affect reporting?
✅ Yes — included in pending spend calculations.
Can I export invoices in processing?
🚫 No — batch export becomes available after processing completes.
🛠️ Troubleshooting: Invoice Stuck in Processing?
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Check Status: Ensure invoice is listed as Pending with a processing indicator.
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Wait for Notification: Processing time may vary (up to 48 hours).
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Contact Support: If the invoice remains stuck, reach out to Brightflag Support.