When a vendor uploads an invoice, it moves through the following stages before payment.
Submission
⬇️
Once an invoice is uploaded (PDF or LEDES), it immediately appears in Brightflag.
Status: Pending
You can:
View invoice details
You cannot:
Approve
Reject
Edit the workflow
In Processing
⬇️
Brightflag AI analyzes the invoice by:
Extracting invoice data
Verifying required information
Running billing rules
Identifying flags or adjustments
Processing time:
LEDES invoices are typically available for review shortly after submission.
PDF invoices typically take 24–48 business hours.
(See: Invoice Processing Times)
Available for Review
⬇️
Once processing is complete:
The invoice becomes eligible for approval or rejection
Approvers are assigned based on your organization’s approval workflows
The invoice appears in Pending Invoice email notifications
At this stage, reviewers can:
Approve
Adjust
Reject
(See: How to Review an Invoice)
Post-Review
After review, the invoice moves to:
Approved
→ Sent to Accounts Payable based on your organization’s AP route
Rejected
→ Returned to the vendor
→ The submitting user is notified
→ If resubmitted, the invoice re-enters the lifecycle
(See: Invoice Statuses Explained)