Before approving an invoice, make sure you have reviewed it carefully.
See: How to Review an Invoice in Brightflag
An invoice must be in Pending status and at your stage in the workflow in order to approve it.
Step 1: Click Approve
On the Invoice Review screen, click Approve in the top-right corner.
⚠️ Important
If the Approve button is greyed out, your organization may prevent approval when manual adjustments have been made.
You must either remove the adjustment or reject the invoice and request a corrected resubmission.
If the Approve button does not appear at all, the invoice is not yet at your review stage.
Step 3: Add an Internal Comment (Optional)
An approval window will appear.
You may add an internal comment for reference. This will be saved in the invoice’s comment section.
Step 4: Notify the Vendor (Final Approver Only)
If you are the final approver in the workflow, you may see the option to notify the vendor.
To send a notification:
Ensure the Notify Vendor field contains their email address. This is typically pre-filled with the invoice uploader’s email
⚠️ If this option does not appear, vendor notifications are not enabled by your administrator.
Step 5: Confirm Approval
Click:
Approve
orApprove and Next Invoice to move directly to the next pending invoice