Admin users can make certain updates directly on an invoice to resolve issues quickly and avoid unnecessary rejections.
This helps keep invoices moving through approval without sending them back to vendors.
📌 This article covers editable invoice details only.
For financial changes (e.g. adjusting fees), see:
👉 How to Adjust an Invoice
What Admin Users Can Edit
The following actions can be taken directly on the Invoice Review screen:
1️⃣ Reassign the Invoice to the Correct Matter
If an invoice was submitted to the wrong matter, Admin users can:
- Move the invoice to the correct matter
- Avoid rejecting and resubmitting
👉 See: How to Reassign an Invoice to the Correct Matter
2️⃣ Update the Invoice Number (Pending Invoices Only)
If the invoice number was entered incorrectly, Admin users can edit it directly.
This avoids duplicate invoice issues and unnecessary resubmissions.
3️⃣ Change the AP Route (Pending Invoices Only)
If the wrong AP route was applied, Admin users can update it while the invoice is still Pending.
👉 See: How to Change the AP Route on an Invoice
4️⃣ Reverse a Rejected Invoice
If an invoice was rejected in error, Admin users can:
- Change the status from Rejected → Pending
- Return the invoice to the approval workflow
This avoids asking the vendor to resubmit.
Important: When Can These Edits Be Made?
Most edits can only be made when the invoice is in Pending status.
The only exception is:
- Reversing a rejection (can be done after rejection)
What Admin Users Cannot Edit
The following fields cannot be changed in Brightflag:
- Billing period
- Fees or financial values entered by the vendor
- Vendor details
- Currency selected during submission
If any of these are incorrect, the invoice must be:
➡️ Rejected and resubmitted by the vendor
Key Takeaway
Before rejecting an invoice, check if the issue can be fixed directly in Brightflag.
Admin users can resolve many common issues without vendor resubmission — helping reduce delays and keep approvals moving.