What You Need to Know About the Vendor Process of Uploading PDF Invoices in Brightflag:
Fixed Fee vs. Hourly Fee
When vendors upload a PDF invoice in Brightflag, they must select either Fixed Fee or Hourly Invoice type. The selected option determines how invoice details are processed and displayed in the system.
| Invoice Type | How It’s Processed | Important Notes |
|---|---|---|
| PDF Hourly Invoice | The line items on the invoice PDF are analyzed and transferred into Brightflag during AI processing. | ✔ Line item details are imported from the PDF. |
| Fixed Fee Invoice | Vendors must manually enter the line item details into a data entry field in Brightflag during the upload process. | ✔ The values vendors enter will appear as the invoice breakdown in Brightflag, not the original PDF line items. |
Entering Invoice Values in Brightflag
When vendors submit PDF invoices through the Brightflag Law Firm Portal, they are required to manually enter key invoice details. The information entered must exactly match the invoice PDF.
📌 If the values entered do not match the invoice PDF, the invoice will become blocked in Brightflag and must be rejected and resubmitted. Click here for more information.
What Vendors Must Enter (Matching the PDF Exactly):
✔ Fees
✔ Discounts
✔ Taxes
✔ Expenses
✔ Invoice Date
✔ Billing Period
✔ Currency
Need Assistance?
For more details on invoice submission and troubleshooting reach out to Brightflag Support.